ProgramsProject-Based Internship (Winter 2024)ProjectsInventory and Purchasing Control

Project Title: Inventory and Purchasing Control

Grand Trunk

Details
Project Title Inventory and Purchasing Control
Project Topics Purchasing, Logistics, Supply Chain Reporting, Financial Planning & Analysis Sales & Business Development
Skills & Expertise
Project Synopsis: Challenge/Opportunity
Inventory purchasing, forecasting, creating a system to help trigger reorders across different types of sales channels. i.e. D2C, small and large retailers.
Project Synopsis: Activities/Actions Required
Making sense of data that can be inconsistent due to the difference in customers orders. Massaging data for orders, past orders, sales trends with customers, specific channels like website and Amazon. 
Project Synopsis: Expected Results
System of reordering product that considers all the data points, multiple reports and information that is not consolidated and messy, understanding trends and outliers to help assist in qty to order. Keep inventory turns closer to 2 times a year, not hold excess, also not run out when it may be needed (Ideally, difficult but data can warn against over/under purchasing)

Project Timeline

Grand Trunk - Inventory and Purchasing Control
Due Date
Activities
Deliverables
Status
Action
Wed, 01/17/24
11:55 PM US/Mountain (UTC-07:00)
Team Roles and Meeting Times
Required Deliverable
Please submit a document or picture with Each members team role, phone number and email.
Please include in this document at least two scheduled team meeting times each week and one scheduled meeting time with the company sponsor
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Please submit a document or picture with Each members team role, phone number and email.
Please include in this document at least two scheduled team meeting times each week and one scheduled meeting time with the company sponsor
Deliverable Instructions:
Document or picture with required information.
Tue, 01/23/24
11:55 PM US/Mountain (UTC-07:00)
Student Pre-Kick-off Self-Assessment Form
Required Evaluation
Evaluation submission is required.
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Wed, 01/24/24
11:55 PM US/Mountain (UTC-07:00)
Engagement Letter Draft
Required Deliverable
Complete a draft of the Engagement letter based upon the discussion with the company sponsor at the Kickoff meeting. Use the attached Engagement Letter template to create your letter. Do not change any of the red legal words in the template. When you have made all of your updates and individual additions to the template change the red wording to black and remove the big red box in the top left corner of the letter.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Complete a draft of the Engagement letter based upon the discussion with the company sponsor at the Kickoff meeting. Use the attached Engagement Letter template to create your letter. Do not change any of the red legal words in the template. When you have made all of your updates and individual additions to the template change the red wording to black and remove the big red box in the top left corner of the letter.
Attachments:
Deliverable Instructions:
Upload the the Engagement Letter draft submitted to the company sponsor.
Wed, 01/31/24
11:55 PM UTC
Submitted Fully Signed Engagement Letter
Required Deliverable
After further negotiations, following the initial draft, make modifications to the engagement letter so that the team and the company sponsor are happy with the final document. If the company sponsor wants to change any of the legal wording (the sections that were in red) you will need permission from the class professor to change any of that wording. When agreement has been reached each team member should sign the document and submit it to the company sponsor and have them sign it also. 
Required Deliverable
Deliverable submission is required.
Guiding Questions:
After further negotiations, following the initial draft, make modifications to the engagement letter so that the team and the company sponsor are happy with the final document. If the company sponsor wants to change any of the legal wording (the sections that were in red) you will need permission from the class professor to change any of that wording. When agreement has been reached each team member should sign the document and submit it to the company sponsor and have them sign it also. 
Deliverable Instructions:
Upload the fully signed Engagement Letter (signed by all of the students and the Company Sponsor).
Fri, 02/02/24
11:55 PM US/Mountain (UTC-07:00)
Student Temperature Check
Required Evaluation
Evaluation submission is required.
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Fri, 02/02/24
11:55 PM US/Mountain (UTC-07:00)
Complete a full Project Plan
Required Deliverable
Complete a Microsoft Project Plan using the Project-Based Internship Project Plan - Template (see the attached link). Make assignments to team members for the project process activities, and develop Deliverables and tasks with assignments also made to teammates.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Complete a Microsoft Project Plan using the Project-Based Internship Project Plan - Template (see the attached link). Make assignments to team members for the project process activities, and develop Deliverables and tasks with assignments also made to teammates.
Attachments:
Deliverable Instructions:
Upload the finished project plan or a link to your team's project plan.
Fri, 02/02/24
11:55 PM US/Mountain (UTC-07:00)
Student Post-Engagement Peer Assessment Form
Required Evaluation
Evaluation submission is required.
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Wed, 02/28/24
11:55 PM US/Mountain (UTC-07:00)
Industry Mentor Temperature Check
Required Evaluation
Evaluation submission is required.
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Wed, 02/28/24
11:55 PM US/Mountain (UTC-07:00)
Midterm Project Report
Required Deliverable
Prepare a report to be used during the Midterm report meeting. This report should include a summary of what has been completed, what is left to be completed, and re-negotiations of deliverables, and any other outcomes from the meeting.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Prepare a report to be used during the Midterm report meeting. This report should include a summary of what has been completed, what is left to be completed, and re-negotiations of deliverables, and any other outcomes from the meeting.
Deliverable Instructions:
Upload the Project Midterm Report.
Mon, 03/04/24
11:55 PM US/Mountain (UTC-07:00)
Student Post-Engagement Peer Assessment Form
Required Evaluation
Evaluation submission is required.
View
Mon, 03/04/24
11:55 PM US/Mountain (UTC-07:00)
Student Temperature Check
Required Evaluation
Evaluation submission is required.
View
Mon, 03/25/24
11:55 PM US/Mountain (UTC-07:00)
Student Temperature Check
Required Evaluation
Evaluation submission is required.
View
Mon, 03/25/24
11:55 PM US/Mountain (UTC-07:00)
Industry Mentor Temperature Check
Required Evaluation
Evaluation submission is required.
View
Tue, 04/02/24
11:55 PM US/Mountain (UTC-07:00)
Create a Final Written Report
Required Deliverable
Complete a final written report following the instructions found in Canvas. Be sure the report includes an executive summary, a complete review of all deliverables, finding and data created during the project. Where possible describe activities that created value for the company and try and quantify the value created. Where appropriate include users guides, temples, and an appendix with data sources, surveys, research and other information generated during the projects.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Complete a final written report following the instructions found in Canvas. Be sure the report includes an executive summary, a complete review of all deliverables, finding and data created during the project. Where possible describe activities that created value for the company and try and quantify the value created. Where appropriate include users guides, temples, and an appendix with data sources, surveys, research and other information generated during the projects.
Deliverable Instructions:
Upload a completed Final Project Report.
Fri, 04/05/24
11:55 PM US/Mountain (UTC-07:00)
Create a Final Presentation Document
Required Deliverable
Complete a final presentation using the top down, commercial styles report using the pyramid principles and following the outline of the executive summary from the final report.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Complete a final presentation using the top down, commercial styles report using the pyramid principles and following the outline of the executive summary from the final report.
Deliverable Instructions:
Upload the Final Presentation
Mon, 04/08/24
11:55 PM US/Mountain (UTC-07:00)
Invitations sent to all invitees to the Final Report meeting
Required Deliverable
Prior to the Final Presentation meeting invite all relevant individuals to the meeting. This will include the company sponsor and anyone they wish to have in the meeting. This should also include the Ensign College professor, teaching assistant and any other mentors associated with the project.
Required Deliverable
Deliverable submission is required.
Guiding Questions:
Prior to the Final Presentation meeting invite all relevant individuals to the meeting. This will include the company sponsor and anyone they wish to have in the meeting. This should also include the Ensign College professor, teaching assistant and any other mentors associated with the project.
Deliverable Instructions:
Upload a confirmation that all of the participants have been notifies, and the date, time, location or link to the Zoom or other meeting tool of the Final Report Meeting.
Thu, 04/11/24
11:55 PM US/Mountain (UTC-06:00)
Company Sponsor Project Evaluation
Required Evaluation
Evaluation submission is required.
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Program Managers

Name Organization
Roger McCarty Brigham Young University (BYU)