Project Title: Enhancing Creator Management: A Prototype for Iconically

Iconically

Details
Project Title Enhancing Creator Management: A Prototype for Iconically
Project Topics Operations Product Design & Development Software Design & Development Strategic Planning Talent Management
Skills & Expertise AI Integration Data modeling Feedback Analysis Implementation Planning Microsoft Project Process Mapping Project Management Prototype Design Risk Management Stakeholder Engagement Systems analysis Technical Documentation Testing and Validation User Instruction Development Workflow automation
Project Synopsis: Challenge/Opportunity
Iconically is a leading digital marketing company specializing in influencer partnerships and creator-driven brand engagement. They excel in building innovative marketing campaigns that connect brands with influential creators, enhancing product visibility and customer engagement. However, a significant challenge lies in their current creator management process, which lacks a structured system for recruitment, onboarding, and retention, leading to inefficiencies and missed opportunities.

The absence of an integrated system results in difficulties in tracking outreach, managing onboarding steps, and monitoring creator engagement over time. This hinders the company's ability to identify promising creators and maintain effective relationships, impacting their overall business performance. Addressing this gap is crucial for optimizing their operations and ensuring sustainable growth.

This project offers students the opportunity to tackle a real-world business challenge by developing a prototype that demonstrates how AI and workflow automation can enhance the creator lifecycle. The project is divided into several phases, including process mapping, system requirement definition, project planning, and prototype development. Each phase is designed to build on the previous one, ensuring a comprehensive approach to solving the business challenge.

For students, this project is an ideal platform to apply their academic knowledge in a practical setting, gaining valuable skills in project management, systems analysis, and technical documentation. It offers a unique chance to work directly with a real client, understanding their needs and delivering a solution that provides tangible business value.

Exploring this strategic challenge allows students to develop skills that are highly relevant in today's job market, such as consulting, operations, and marketing. It is an exciting opportunity to contribute to a meaningful project that not only enhances their learning experience but also prepares them for future career success.

Project Synopsis: Activities/Actions Required
  1. Conduct an initial meeting with Iconically to understand their current creator management process.
  2. Map the existing recruitment and onboarding workflows using process mapping tools.
  3. Define system requirements based on the mapped processes and business needs.
  4. Develop a project plan in Microsoft Project, outlining key deliverables and timelines.
  5. Design a prototype for a creator relationship management tool with AI components.
  6. Create a structured scoring model for evaluating creator profiles.
  7. Develop automated creator profile summaries and suggested next steps.
  8. Implement a recruitment status tracking and onboarding task management system.
  9. Organize a mid-project review with stakeholders to gather feedback and make adjustments.
  10. Prepare technical documentation and user instructions for the developed prototype.
  11. Conduct a final presentation to Iconically, showcasing the working prototype and documentation.
  12. Submit a comprehensive implementation roadmap and recommendations for future development.
Project Synopsis: Expected Results
  • Enhanced understanding of project management methodologies in a real-world context.
  • Improved skills in systems analysis and technical documentation.
  • Development of a functional prototype that addresses a critical business need for Iconically.
  • Creation of a structured system for managing creator recruitment and retention.
  • Demonstrated application of AI and workflow automation in a business setting.
  • Increased ability to translate academic knowledge into practical solutions.
  • Valuable experience in collaborating with industry partners and stakeholders.
  • Recommendations for Iconically to continue system development post-capstone.

Project Timeline

Iconically - Enhancing Creator Management: A Prototype for Iconically
Due Date
Activities
Deliverables
Status
Action
Thu, 09/03/26
12:00 AM UTC
Project Teams Finalized
No Deliverables
No deliverables are required for this action item.
Location: In Person
Fri, 09/04/26
12:00 AM UTC
Learn More About CapSource Platform
No Deliverables
No deliverables are required for this action item.
Guiding Questions:
Mon, 09/07/26
12:00 AM UTC
PLATFORM SUBSCRIPTION PAYMENT DUE!
Please take a moment to use the link below and pay for the platform subscription and project-based experience coordinated by CapSource!  We wish you the best of luck and hope this results in a meaningful learning experience: https://buy.stripe.com/5kQ6oG9v84Cpabc1Ug2oE0e
No Deliverables
No deliverables are required for this action item.
Guiding Questions:
Please take a moment to use the link below and pay for the platform subscription and project-based experience coordinated by CapSource!  We wish you the best of luck and hope this results in a meaningful learning experience: https://buy.stripe.com/5kQ6oG9v84Cpabc1Ug2oE0e
Tue, 09/08/26
12:00 AM UTC
Schedule Kickoff Meeting with Client
No Deliverables
No deliverables are required for this action item.
Location: In Person
Tue, 09/08/26
12:00 AM UTC
Projects Assigned
No Deliverables
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Location: In Person
Tue, 09/08/26
11:00 AM UTC
CapSource Intro Session
Join us and learn more about using the CapSource system!
No Deliverables
No deliverables are required for this action item.
Guiding Questions:
Join us and learn more about using the CapSource system!
Location: Virtual
Tue, 09/15/26
12:00 AM UTC
Submit Signed NDA (if Required by Client)
Required Action Item
Required Deliverable
Deliverable submission is required.
Deliverable Instructions:
Please DOWNLOAD, sign, and UPLOAD your NDA!
Tue, 09/15/26
12:00 AM UTC
Submit Status Report #1
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 09/15/26
12:00 AM UTC
Self-Skills Assessment
Required Evaluation
Evaluation submission is required.
Tue, 09/15/26
12:00 AM UTC
Submit Team Charter
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 09/29/26
12:00 AM UTC
Submit Status Report #2
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 09/29/26
12:00 AM UTC
Industry Mentor Temperature Check #1
Required Evaluation
Evaluation submission is required.
Tue, 09/29/26
12:00 AM UTC
Student Temperature Check #1
Required Evaluation
Evaluation submission is required.
Tue, 09/29/26
12:00 AM UTC
Submit Project Charter
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 10/13/26
12:00 AM UTC
Submit Data Collection Plan
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 10/13/26
12:00 AM UTC
Submit Status Report #3
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 10/27/26
12:00 AM UTC
Student Temperature Check #2
Required Evaluation
Evaluation submission is required.
Tue, 10/27/26
12:00 AM UTC
Industry Mentor Temperature Check #2
Required Evaluation
Evaluation submission is required.
Tue, 10/27/26
12:00 AM UTC
Submit Status Report #4
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 10/27/26
12:00 AM UTC
Submit System Requirements Documentation
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 11/10/26
12:00 AM UTC
Submit Design Document
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 11/10/26
12:00 AM UTC
Submit Status Report #5
Required Action Item
Required Deliverable
Deliverable submission is required.
Tue, 11/10/26
12:00 AM UTC
Industry Mentor Temperature Check #3
Required Evaluation
Evaluation submission is required.
Tue, 11/10/26
12:00 AM UTC
Student Temperature Check #3
Required Evaluation
Evaluation submission is required.
Tue, 11/10/26
12:00 AM UTC
Schedule Your Final Presentations with Client
Including Date, Time, and Calendar Invite to Confirm
No Deliverables
No deliverables are required for this action item.
Guiding Questions:
Including Date, Time, and Calendar Invite to Confirm
Fri, 12/04/26
12:00 AM UTC
Project Review! Please Provide Us With Your Feedback!
Required Evaluation
Evaluation submission is required.
Fri, 12/04/26
12:00 AM UTC
Submit Link to Project Workbook
Required Action Item
Required Deliverable
Deliverable submission is required.
Fri, 12/04/26
12:00 AM UTC
End of Project Self Reflection
Required Evaluation
Evaluation submission is required.
Tue, 12/08/26
12:00 AM UTC
Share Your Experience!
Review best practices for sharing your project-based experience on resumé and LinkedIn!
No Deliverables
No deliverables are required for this action item.
Guiding Questions:
Review best practices for sharing your project-based experience on resumé and LinkedIn!

Program Managers

Name Organization
Clayton Looney University of Montana

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